Accounts Payable Specialist
This position is responsible for all Accounts Payable functions. This includes classifying expenses, entering invoices, issuing payments, and reconciling the Accounts Payable Ledger. This position is crucial for the quarterly physical inventory process.
⦁ Daily review of vendor invoices for data entry input, to include obtaining all necessary approvals and supporting documentation.
⦁ Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment.
⦁ Process payments in a timely manner by check, wire, or ACH utilizing vendor discounts, when appropriate.
⦁ Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used.
⦁ Review and follow-up on all purchase orders and receipts for accuracy.
⦁ Daily credit card transaction processing to include obtaining all necessary receipts and documentation.
⦁ Consistent vendor account reconciliation for payment accuracy.
⦁ Researches and resolves accounts payable discrepancies.
⦁ Assist in preparing annual 1099 reports.
⦁ Review inventory by monitoring transactions and reconciling inventory reports to the General Ledger.
⦁ Work with Purchasing and Warehouse staff to perform quarterly physical inventory. Attend inventory meetings.
⦁ Track and maintain prepaid expenses.
⦁ Track and maintain fixed asset listing.
⦁ Prepare timely bank account reconciliations.
⦁ Prepare timely credit card reconciliations.
⦁ Cross train with Accounts Receivable position.
⦁ Other duties as assigned.
⦁ Must be detail oriented, self-motivated and well organized.
⦁ Knowledge of GAAP (generally accepted accounting principles).
⦁ Excellent communication skills, including customer service for internal and external providers.
⦁ Strong problem-solving skills.
⦁ Experience with Acumatica preferred, or other ERP Systems required.
⦁ Knowledge and experience with cloud-based software and Excel.
⦁ Ability to work in a fast-paced team environment with a commitment to reach goals and meet deadlines.
⦁ Must have track record of taking initiative and being pro-active in producing quality accounting solutions under time constraints.
Required education and experience:
⦁ High School diploma or GED required.
⦁ Degree in Accounting, Business, other related field, or equivalent work experience.
⦁ 3+ years experience in accounts payable.
⦁ Knowledge & skills to assist in other functions of the accounting department.
Standard office environment
While performing the duties of this job, the employee is regularly required to talk for long periods of time on the phone, either standing or sitting at a desk.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.